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This page describes the two main screens used in the marks return system - the admin page and the class return page - and what the features and functions of those screens are.


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Table of Contents


Overview


The Marks Return system has two main pages: the admin page and the class return page.

The admin page contains information about all existing (previously-started) returns for the classes that the user has access to, including returns started by other people (see Managing Returns). New class returns can also be started from this page.

The class return page shows the students who are registered for the class, and is where marks are entered.


Images in the article below can be enlarged by clicking on them.


The admin page


The admin page can be broken into three main areas as follows:

  • Search and filter options (red box)
  • Existing returns (green box)
  • Start a new return (purple box)



Search and filter options

Text search box

The red box shows the text search box.  The text search box can be used to search for an existing return by class code.  You can search using the whole class code or just part of the class code, eg, you can type 906 in the search box to look for MP906.

Please note: this search box is case sensitive.

Filters

The green box shows the filter for Active/Inactive returns.  Inactive returns are returns where no more changes can be made, ie, the exam boards have all taken place.

The purple box shows the filter for Transferred/Not Transferred returns.  If changes have been made to a return and saved but not sent to the student record system, they will show as Not Transferred because there are outstanding updates still to send.


Existing returns

Class code and Return Title

The Class code column shows the class code of each return.  Each return is represented on one row; therefore, you might find multiple rows with the same class code, however with different return titles and other characteristics.  You can read more about this in Managing Returns.

The Return title shows the title of the return.  The importance of naming returns consistently within a department or school and creating only one return per student attempt is discussed in Managing Returns and Preparation for Return.


Active and Transferred

The Active column shows whether a return is still active (the exam boards have not yet been completed). 

The Transferred column shows whether there are any outstanding changes in the return which have not yet been sent to the student record system.

Tip

It is recommended that you check that all your returns are transferred to the student records system before the University's marks return deadline.

Last updated and Last modified by

These columns show who last worked on the return and when they worked on it, allowing colleagues to communicate more easily over marks return.

Actions

This column gives a number of options:

  • View: opens the current version of the return in a page which cannot be edited.
  • Edit: opens the mark return and enables editing capabilities. This button will take you to the Class Return Page.
  • Version history: opens a record showing each version of the return, where you can view the changes made at various stages of its completion, as well as when and by whom the changes were completed.
  • Transfer history: opens a record showing each transfer of the return, where you can view the marks transferred at each stage.

Page numbers

As the number of mark returns grows, the list will become paginated.  You can access different pages by clicking on the numbers that appear on the top or bottom of the page.


Start a new return

This section allows you to start a new return by selecting the class code from the dropdown list. 

Note

The Class Code drop-down menu will only contain the class codes of classes, for which you have the Electronic Marks Returner role in Pegasus.

If you have this role already, your permissions should be transferred automatically to the new Marks Return system and no additional action is required.



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The class return page


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Return Title

The Return Title box is where you must enter the title of the marks return.

Tip

It is recommended that a naming convention is agreed on a departmental or faculty level across the university - the importance of this is explained in the articles Preparation for Return and Managing Returns.  It provides a clear understanding amongst marks returners within a department/school of the nature of the return.




Search and filter class list

The top bar allows you to filter the list of students that are registered for the class on the basis of various characteristics: by name, registration number, by group or by eligibility for resit.


The green box on the left highlights the text search box, which can be used to search for a student by name or registration number.  It isn't necessary to type the whole name or registration number - just enough of it to distinguish them from other students in the class.


Warning

The text search box is case sensitive. If you are not finding a student, ensure you have used a capital letter at the beginning of their name.






In yellow is the filter by group tool, which allows you to filter the list of students according to the groups set up in Myplace.

Note

This tool pulls the groups created in the corresponding MyPlace class. To view how to set-up groups in MyPlace, please read the Auto-creating Groups and a Grouping and Manually Creating a Group and Adding it to a Grouping support articles.


In  orange is another dropdown menu, which allows you to filter the list of students based on whether or not they have had a pass mark approved at an exam board.  This filter is most useful for completing returns for resit boards when you can filter the class to show only the students who do not have a pass decision in the student record.

Based on the filters applied, on the far right (next to the search and filter boxes), you will be able to see the number of students that is currently being displayed out of the total number enrolled on the class.


Last name/ First name and Registration no

The Last name/ First name and Registration no columns contain this information about all the students formally registered for the class. 

Warning

The list might differ from the students that are enrolled on the MyPlace site for the course.  The list of student in a class return is drawn from the Student Record System and shows only those students who have formally registered for the class.  It is possible to manually enrol a student on a Myplace class which gives them access to the teaching materials and to be able to submit work.  Enrolment on a Myplace class site does not formally register a student for the class.


Students cannot be manually added to the Class Return page.  They must formally register for the class in order for a mark to be returned and for them to receive the credits for the class.




Cut-off date

The Cut-off date column shows the cut-off date and time for entering marks for each student. The cut-off date indicates that an exam board is set-up.

Note

You may notice that some students have a cut-off date set-up, whereas others do not. That is because in a given class, there may be students from different programmes, who therefore have an exam board set-up for a different date or do not yet have one set-up. 

You can still give such students marks and send them to the student record system. The marks will be stored and will be presented to the relevant exam board, once one is scheduled.

Warning

Technically, marks can be entered and amended up to two hours before the cut-off date. However, according to the practices and procedures of various departments, amendments of such nature (i.e. last minute) would require sign-off from the relevant departmental authority.

Once the cut-off date has passed, the corresponding space for each student in the Final Mark column (which is used to host the entered marks/mark codes) will be replaced with a  (padlock) symbol. This means that the system can no longer accept any changes to the marks for this student.  Any further amendments will have to be taken to the Exam Board.



Final Mark Column

The Final Mark column is where marks and mark codes can be entered.

In  yellow is the marks column, where numeric marks can be entered or P or F for pass/fail classes.

In  green is the mark codes column, in which a mark code can be chosen, depending on the student's circumstances. 

Note

The mark codes drop-down menu only allows four codes to be entered:

  • ABS - Absent
  • EN - Extension
  • EX - Exemption
  • FO - Fail Overall
Warning

When 'Save' is clicked, the system does some error-checking before saving the entered marks and mark codes.  For example, if an invalid mark is entered (i.e. 110) the system will reject this entry, providing a reason why in the space next to the entered mark on the right. Additionally, if an invalid mark+mark code combination is entered (e.g. no numeric mark entered, combined with the EX code), the system will flag this up for review in a similar fashion.

You will not be able to save your return or transfer your marks to the Student Record System until you have corrected the errors.



Return Status Column

The Return Status column shows the status of the return.

There are three statuses that can be observed:

  • Outstanding - this status is illustrated with a Outstanding symbol - a triangle with an exclamation mark in the centre (warning) symbol. It shows that mark or mark codes have been entered, which have not been saved or transferred to student records;
  • Processing - this status is illustrated with a Processing symbol - a circle made up of a dotted line  (loading) symbol. It shows that the request to save or send marks is being processed by the Marks Return system;
  • Completed - this status is illustrated with a Completed symbol - a green tick  (tick) symbol. It shows that the request to save or send marks has been processed successfully by the Marks Return system.






Command Buttons

The Command buttons shows a list of actions that can be performed in relation to the marks return for the opened class. 

Warning

This tab will only become available once you have given your marks return a title and saved it. Before doing so, you will only be able to view the Save and Close options.

Save allows you to save your work, without sending it to the Student Record System.  You can edit and save your return as many times as you like before you send it.

Close will close the return and take you back to the Admin page.

Import allows you to upload a .csv file, from which marks and mark codes can be pulled through. Export allows you to export an empty .csv file, which contains information about all the students in the class, as they are listed in the Marks Return system. For further guidance on using these functions, please read the Uploading Marks to Marks Return article.

Settings allows you to pull marks from the MyPlace Gradebook. For further guidance, please read the Pulling marks from the gradebook article.

Transfer to student records allows you to send the marks to the Student Records system.





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