Usually the gradebook allows teachers to edit students' grades by graded item or by user (student) using Single View. However, grades can also be added in bulk based on empty grades or percentage scores. This article will demonstrate the process of posting grade items to the gradebook in bulk.
1) Access your course and turn edition on.
2) On the left side of the screen, in the Administration block, click on Class Administration, then click on Gradebook Setup.
3) Assuming that you have previously specified the gradebook categories and have given them relevant weights, from the Gradebook Setup drop-down menu at the top of the screen select Export > Open Document Spreadsheet.
You can also download as Excel Spreadsheet if you would prefer
4) In the Grade items to be included section, you will be prompted to choose the grade items to be included in the spreadsheet. Tick those that you wish to upload the grade items for.
5) In the Export format options you can specify further file settings. In this section, you can indicate, whether you wish to include feedback in the export, exclude suspended users (i.e. only include students in the export whose enrolment is active and has not been suspended), specify the display types of the exported grades, and the decimal points of grade exports.
6) Once you have indicated all settings that apply, click on Download at the bottom of the screen, which will trigger an Excel file download.
It is best practice to import only spreadsheets that were derived from exports from the MyPlace Gradebook.
7) Open the Excel file you downloaded and insert the grades into the relevant columns and rows, corresponding with each assignment's and student's details, respectively.
Remember to save the created file in a .csv format to ensure a smooth data import.
8) Once you are finished, go back to MyPlace and from the same drop-down menu select import CSV file.
9) Use the drag and drop function or the Choose a file button to upload your file. Adjust other settings if relevant, then click Upload grades.
If you need to overwrite some existing grades you had already uploaded, tick 'Force Input' otherwise leave it un-ticked
10) The next page will display a confirmation screen, where you can review your submission and adjust the grade item categories that you wish your grades to be inserted in to.
In the Import preview settings at the top of the page you can review the grades from the sheet you uploaded, making sure that they are the correct entries.
11) In the Identify user by category you can choose what to use to map the data from the spreadsheet with. Specifically, there are two options:
- map from - where you can select the column in the spreadsheet containing data for identifying the user, such as username, user ID or email address.
- map to - where you should select the same identifying data as selected for 'Map from'.
Map from and Map to choices should link to the same column from the spreadsheet.
12) In the Grade item mappings you can select the corresponding grade item to import the grades into. You should do this for each column of grades in the spreadsheet. Once you are ready, click on Upload Grades at the bottom of the screen.
13) The next screen should display a message that reads: 'Grade import success'. This tells you that the grades have been successfully loaded into the grader report. Click Continue to return to the Grade report and view the grades.