Zoom is a cloud-based video conferencing service you can use to virtually meet with others - either by video or audio-only or both, all while conducting live chats - and it lets you record those sessions to view later.
Testing your setup
It is a good idea to test your computer setup for Zoom using this link:
This will enable you to join a test meeting and check your internet connection, audio and video.
Scheduling a meeting
Click on Schedule a New Meeting
Select your meeting settings:
- Topic (Module Code, Class Type etc.)
- Description (optional)
- When (Date and Time)
- Duration (note: this is not a hard limit when the meeting will end, but will give invitees an idea of the meeting duration)
- Time Zone
- Meeting Password (this is best left unchecked)
- Video (this is your webcam - it can be disabled or enabled)
- Audio (select Both)
- Meeting Options (select Mute upon entry)
Click Save to finish.
Click on Outlook Calendar (.ics)
Click on Invite attendees and add in the participants
Click on Send
Hosting an unscheduled meeting
(Note: You can do this either from the https://strath.zoom.us home page or after you have signed in).
Click on Host a Meeting and then select either With Video On or With Video Off as appropriate .
If a dialogue box asking appears, click on Open Zoom.
Click on Join with Computer Audio.
(Note: it is always a good idea to test your speaker and microphone at this stage).
Click on Invite.
Click on copy URL. You can then send this via email to your invitees.
(Note: you can also click on Copy Invitation - this pastes the details to the clipboard so it can then be copied into an email)
Ending a Meeting
On the menu bar, click on End Meeting
Click on End Meeting for All
(Note: If you want to hand the meeting over to someone else, you need to assign them as a Host first by right clicking on them, then you can choose the Leave Meeting option).
Joining a Meeting as a Participant
Once an attendee has clicked upon the Zoom meeting URL they have the option of either downloading Zoom Client software or continuing via their browser.
They are then by default given a video preview and the option to join with or without video. Attendees can unmute their microphones and adjust video settings using the relevant icons in the bottom left corner of the screen.
Share Screen (hosts & attendees):
The host and attendees (should the host allow) can screen share by clicking the Share Screen icon. The Host can amend sharing rights via the ^ button. Next, simply select the screen you want and the click Share in the bottom right. Videos can be shown via this feature; make sure that you check the share sound box in the bottom left corner though!
Chat Function (hosts & attendees):
Opens up a chat window to the left of your screen.
Manage Participants (hosts only):
This allows you to mute participants, either en masse, individually, upon entry and remove the ability to unmute.