This page sets out how to perform batched returns and the additional checks that will need to be performed in order to perform them successfully.
Not for general marks return use
It is anticipated that batched returns will be necessary for classes to which multiple departments/schools return marks, eg, some of the EX class codes. This is not a recommended method unless the class fulfils the preceding criterion. There is a danger when performing batched returns, that more than one mark is returned for a student when only one mark or attempt at a class has been completed.
A batched return is when a separate marks return is sent for each 'batch' (or group) of students from a single class code. This is contrary to the recommended method set out in Managing Returns.
There is a danger when performing batched returns that more than one mark is returned for a student when only one mark or attempt at a class has been completed. Therefore, before beginning a batched return, it is necessary to perform a careful check of the students in each batch to ensure that there is no duplication, ie, a single student does not appear in more than one batch. It is also necessary to perform a check after the marks have been returned by running and Exm Board Schedule and checking that each student has the number of marks expected.
How to perform a batched return
Upload a .csv is the recommended method for batched returns
There are three methods for entering marks into the new marks return system. If you are performing batched returns, it is recommended that you use the spreadsheet method.
Step 1 - Establish the batches
Perform a careful check of the students in each batch to ensure that there is no duplication, ie, a single student does not appear in more than one batch, and that no students have been left out of the batches.
Remember that you can export the list of students who are registered for the class from the marks return system if you require a 'master list'. This is also a good way to check for students who have not yet registered for the class
Step 2 - Follow the naming convention
For class codes used across multiple departments/schools, the following naming convention applies:
DEPARTMENT NAME - RETURN NUMBER
Eg, Education - 1
The principles of Managing Returns still apply and only one return should be created per student attempt. Any changes or additions to a return can be performed by editing a return.
For class codes used only within a single department/school, it has been agreed that each department/school will establish their own naming convention.
In the case of these EX class codes which are shared, the naming convention is mandated for the avoidance of confusion.
Step 3 - Prepare your spreadsheet
There are two ways to do this:
- export an empty return and delete the students who you will not be returning marks for
- create your own spreadsheet containing only the students you will be returning marks for
The instructions for these methods can be found in the Return Marks by File Upload article. The steps marked in bold above are not covered in the article.
Step 4 - Go to the marks return system
Step 5 - Check whether a return has been started for the class
Step 6 - Upload the file
Step 7 - Note any errors
If you have tried to upload marks for students who are not registered for the class, you will be notified via a message at the top of the class return screen. Make a note of the students who are not registered for the class and ensure they complete the registration process.
Step 8 - Check and transfer
Step 9 - Run a schedule to perform checks
Run a schedule to perform checks
It is strongly recommended that you run an exam board schedule after marks return but in plenty of time before the exam board to ensure that you have not unintentionally stacked marks (sent more than one mark to the exam board for a single student).
Staff can now print an exam board schedule for themselves provided they have the Paper Schedule role in Pegasus.