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This page sets out how to perform batched returns and the additional checks that will need to be performed in order to perform them successfully.


Not for general marks return use

It is anticipated that batched returns will be necessary for classes to which multiple departments/schools return marks, eg, some of the EX class codes.  This is not a recommended method unless the class fulfils the preceding criterion.  There is a danger when performing batched returns, that more than one mark is returned for a student when only one mark or attempt at a class has been completed. 


A batched return is when a separate marks return is sent for each 'batch' (or group) of students from a single class code.  This is contrary to the recommended method set out in Managing Returns.

There is a danger when performing batched returns that more than one mark is returned for a student when only one mark or attempt at a class has been completed.  Therefore, before beginning a batched return, it is necessary to perform a careful check of the students in each batch to ensure that there is no duplication, ie, a single student does not appear in more than one batch.  It is also necessary to perform a check after the marks have been returned by running and Exm Board Schedule and checking that each student has the number of marks expected.


How to perform a batched return


Upload a .csv is the recommended method for batched returns

There are three methods for entering marks into the new marks return system.  If you are performing batched returns, it is recommended that you use the spreadsheet method.

Step 1 - Establish the batches

Perform a careful check of the students in each batch to ensure that there is no duplication, ie, a single student does not appear in more than one batch, and that no students have been left out of the batches.

Remember that you can export the list of students who are registered for the class from the marks return system if you require a 'master list'.  This is also a good way to check for students who have not yet registered for the class


Step 2 - Follow the naming convention

For class codes used across multiple departments/schools, the following naming convention applies:

DEPARTMENT NAME - RETURN NUMBER

Eg, Education - 1


The principles of Managing Returns still apply and only one return should be created per student attempt.  Any changes or additions to a return can be performed by editing a return.

Naming convention

For class codes used only within a single department/school, it has been agreed that each department/school will establish their own naming convention.

In the case of these EX class codes which are shared, the naming convention is mandated for the avoidance of confusion.

Step 3 - Prepare your spreadsheet

There are two ways to do this:

  • export an empty return and delete the students who you will not be returning marks for

OR

  • create your own spreadsheet containing only the students you will be returning marks for

The instructions for these methods can be found in the Return Marks by File Upload article.   The steps marked in bold above are not covered in the article.


Step 4 - Go to the marks return system

Log-in to Myplace

Click on Marks return admin in the 'Electronic marks return' block on the left of the screen.



Step 5 - Check whether a return has been started for the class

Check the marks return admin screen to see whether a return has already been started for the class.  You can do this by searching for the class code in the search boxes at the top.


If a return has been started, under Actions, select Edit.


If a return has not been started, select the class code from the dropdown list, and click Add new.  Then give the return a name (see Naming Conventions in Preparation for a Return) and click Save.



Step 6 - Upload the file

From the buttons at the bottom of the screen, click Import.



Drag and drop your .csv file into the window then click Save changes.



Step 7 - Note any errors

If you have tried to upload marks for students who are not registered for the class, you will be notified via a message at the top of the class return screen.  Make a note of the students who are not registered for the class and ensure they complete the registration process.


Step 8 - Check and transfer

Check that you are happy with your marks return.

If you are ready to send it to the student record, click Transfer to student records.  You can update or edit a marks return at any point up until the cut-off date/time, which is three hours before the exam board.

If you are not ready to send your return to the student record, click Save and then Close.


Step 9 - Run a schedule to perform checks

Run a schedule to perform checks

It is strongly recommended that you run an exam board schedule after marks return but in plenty of time before the exam board to ensure that you have not unintentionally stacked marks (sent more than one mark to the exam board for a single student).

Staff can now print an exam board schedule for themselves provided they have the Paper Schedule role in Pegasus.